Compliance tips: Gifts & Hospitality during the festive season

2 Min Read

With the Qatar World Cup in full swing and Christmas around the corner we thought this would be a good time to share some practical tips for those offering or receiving gifts and corporate entertainment.

๐’๐ž๐ง๐ ๐š ๐ซ๐ž๐Ÿ๐ซ๐ž๐ฌ๐ก๐ž๐ซ: If you have a Gifts and Hospitality (โ€œG&Hโ€) policy, send out a refresher! As this is a onceย a year occasion, not everyone will remember what is allowed or appropriate. Have compliance or another adequate person summarise the key points and communicate them to all staff, especially sales and purchasing.

๐“๐ž๐ฆ๐ฉ๐จ๐ซ๐š๐ซ๐ฒ ๐ ๐ฎ๐ข๐๐š๐ง๐œ๐ž: If you donโ€™t already have a G&H policy, donโ€™t worry, Christmas is not cancelled yetโ€ฆ send out some temporary guidance and approval/reporting procedure. In the long run, it will be for your organisation to determine their risk appetite. If in doubt, seek advice from a legal or compliance specialist.

๐‡๐ข๐ ๐ก ๐ซ๐ข๐ฌ๐ค ๐๐ž๐ฉ๐š๐ซ๐ญ๐ฆ๐ž๐ง๐ญ๐ฌ: Send specific guidelines to supply chain/sourcing or other high risk departments on receiving G&H.

๐Œ๐š๐ค๐ž ๐š ๐ฅ๐ข๐ฌ๐ญ: Discuss internally what G&E is appropriate and send out a list to all staff with the preferred/acceptable items.

๐‚๐จ๐ซ๐ฉ๐จ๐ซ๐š๐ญ๐ž ๐ฆ๐ž๐ซ๐œ๐ก: For gifts, favour the use of impersonal, corporate merchandise and promotional products, as these carry lower risks.

๐‰๐ฎ๐ซ๐ข๐ฌ๐๐ข๐œ๐ญ๐ข๐จ๐ง: Be aware of the jurisdiction of the beneficiary and the cost of living in their country. What may be acceptable in Europe may be excessive or inappropriate elsewhere.

๐‚๐ซ๐ข๐ญ๐ข๐œ๐š๐ฅ ๐ฉ๐ž๐ซ๐ข๐จ๐๐ฌ: Be aware of all the circumstances and avoid offering G&H during critical phases for your business, for example when a contract is about to be awarded.

๐‹๐š๐ฏ๐ข๐ฌ๐ก ๐ ๐ข๐Ÿ๐ญ๐ฌ: Remember that a lavish G&H can also make your client feel uncomfortable and send the wrong message.

But donโ€™t let these rules deter you from celebrating Christmas and reconnecting with your network, these rules are here to help you and your client feel safe, not to deter you!


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